Services

Odoo Timesheets: online time tracking software

Enterprise

Track employee time on tasks

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Odoo Ready Partner
★★★★★4.9 on Clutch
Calgary, in-house team
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What it does

What Odoo Timesheets does

Odoo Timesheets is the app that captures every hour your team works on a customer project, an internal initiative, or a billable task, and turns those hours into invoices, payroll, and a clean view of where the week actually went. A consultant logs three hours on a client redesign, a developer runs a timer on a sprint task, a contractor enters yesterday's site hours from a phone, and the hours land against the right project, the right task, and the right person without anyone copying numbers between sheets.

Odoo timesheet software is built for the way services teams actually bill. Hours flow into invoices on a weekly or monthly schedule for time-and-materials work. Hours feed the payroll cycle for hourly staff. Hours roll up into a per-project margin report so the PM sees, in one number, whether the engagement is winning or bleeding. You can test Odoo Timesheets free on the Odoo trial; pricing kicks in only if you install more than one Odoo app.

For Odoo's own product overview, see Odoo's product listing.

How it works

The day-to-day flow

An employee opens Odoo Timesheets at the start of the day and sees the week laid out as a grid. Rows are the projects and tasks they are on; columns are the seven days of the week. They click a cell, type a number, and the hour is logged. Or they hit Start on a task and the timer runs until they hit Stop, then the elapsed time drops into today's cell with a one-line note about what they worked on. A contractor on site uses the same flow from the mobile app, taps Start when they walk on the job, and the hours land back at the office without a paper sheet to chase.

With the Enterprise edition, the approval layer turns raw entries into a controlled process. The manager opens a single screen that shows every direct report's week, with a green badge for the rows ready to approve and a yellow badge for the rows still missing days. They approve in one click per person, or they bounce a row back with a note for the gaps. Once the manager approves, the hours are locked from edit and the downstream flow takes over. Billable hours queue up for the next customer invoice. Non-billable hours roll into the project margin report. Hourly payroll picks up the validated hours for the pay run.

Reminders run automatically so no one has to chase by hand. The system compares each employee's logged hours to their expected working hours for the period and emails anyone falling short. A second reminder emails any manager with rows still waiting on approval. Both reminders run on either a weekly or monthly schedule, set per company.

Calibre configures Odoo Timesheets for Alberta businesses: step by step, in writing.

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In this module

What's inside Odoo Timesheets

Weekly Grid View for Fast Entry
The grid lays the week out as rows (project, task) by columns (Monday through Sunday), so an employee enters all five days of hours from one screen with seven keystrokes. The grid totals each row, each column, and the week, and saves on every cell change. No save button, no lost entries when a browser tab closes.
One-Click Timers on Any Task
Hit Start on a task card and a timer runs in the corner of the screen. Hit Stop and the elapsed time drops into today's cell with the task name pre-filled. The timer survives a tab close, a browser restart, and a switch to another device, so a developer who steps into a meeting does not lose the morning's work.
Manager Approval With Bounce-Back Notes
At the end of the period, every direct report's timesheet lands on the manager's queue with a green or yellow badge. The manager approves in one click or sends the row back with a note pointing at the missing day. Approved rows lock from edit so the audit trail stays clean for billing and payroll.
Billable vs Non-Billable Tagging
Each project carries a default billable flag and each task can override it. Billable hours feed the next customer invoice; non-billable hours roll into the project margin report instead. The PM does not have to remember which hours bill and which do not when it is time to invoice.
Customer Invoicing From Timesheet Hours
For time-and-materials projects, the validated hours roll up into a draft invoice on the cadence you pick (weekly, bi-weekly, monthly). Each line on the invoice shows the task name, the person, the hours, and the rate, so the customer reads a bill that matches what was actually worked on.
Payroll Feed for Hourly Staff
Validated hours flow into the payroll cycle for staff paid by the hour, with overtime, paid time off, and holiday hours rolled up cleanly per person. The payroll clerk pulls the pay run from the same numbers the PM already approved, so a shop never argues over what someone worked.
Mobile App With Offline Mode
iOS and Android cover the grid, the timer, the project list, and the manager approval queue (Enterprise), with an offline mode that holds entries when the signal drops on a job site. The moment the connection is back, the entries sync. A field consultant logs hours from a coffee shop without going back to the office.
Automatic Email Reminders
A scheduled job compares each employee's logged hours to their expected working hours for the period and emails anyone falling short, plus emails any manager with rows still waiting on approval. The reminder cadence is set per company as Weekly or Monthly, matching the typical timesheet review cycle. Payroll night stops being a fire drill of the PM chasing missing hours by hand.
Configurable Timesheet Rounding
Set a rounding increment per company (default 15 minutes, but configurable to any integer number of minutes you prefer). Timers that run for a minute and a half round up to the increment. Customer billing does not get cluttered with two-minute fragments that the bookkeeper has to clean up before the invoice goes out.
Per-Project Margin Report
Billable hours sold against billable hours worked, plus non-billable hours absorbed by the project, give one margin number per engagement. The owner sees which clients are profitable and which are quietly losing money, before the quarter closes.
Built for

Is Odoo Timesheets right for your team?

Outgrowing the entry-level tools

SMBs whose data lives in QuickBooks, HubSpot Free, or Excel spreadsheets that were set up when the business was smaller. The team now spends hours building reports by hand and reconciling between tools every month-end.

Hours in Harvest or Toggl, invoices elsewhere

Agencies and consultancies tracking billable time in one tool and invoicing from another. Somebody on the team spends a full day reconciling the two every month-end.

Operations across multiple tools

Retail, manufacturing, mechanical, or professional services businesses with 10 to 200 employees running on a patchwork of point tools. The team wants one database for the whole company instead of Zapier holding it together.

At a glance Enterprise tier Cloud, Odoo.sh, or self-host iOS + Android app 15-day free trial CSV migration from current tool Odoo Ready Partner support
Bundle

Apps people often run with Odoo Timesheets

Hours logged in Odoo Timesheets land against the matching task in Odoo Project, so the PM sees burn against the estimate without re-keying. For time-and-materials engagements, validated billable hours sit on the Sales order line as quantities-to-invoice; the bookkeeper creates the customer invoice in batch on whatever weekly, bi-weekly, or monthly cadence the firm runs on. Payroll work entries come from Attendance, leaves, and the contract schedule rather than from timesheets directly; pushing timesheet hours into pay is a custom mapping, not an out-of-the-box bridge. A T&M Sales engagement links each timesheet line back to the deal that sold the work, so the rep sees what has been delivered against the contract. Helpdesk (Enterprise) agents log time on tickets that route to the project and the Sales order line for billing.

Odoo ProjectOrganize and plan your projects
Odoo SalesFrom quotations to invoices
Odoo PayrollManage your employee payroll
Odoo HelpdeskTrack, prioritize, and solve customer tickets
Comparison

Odoo Timesheets vs the alternatives

List-price comparison against the time tracking tools Calibre most commonly migrates customers off. The deciding factor is usually integration, not the line-item price. Odoo Timesheets sits on the same database as every other Odoo app you install, so the data flows between modules without separate bridges.

Tool Per month (annual plan) What you get
Odoo Timesheets CA$35.20/user/mo All Odoo apps included, free 15-day trial
Harvest Pro US$10.8/user/mo Time Tracking only
Time Doctor Premium US$9.99/user/mo Time Tracking only
Toggl Track Premium US$9/user/mo Time Tracking only
Clockify Pro US$7.99/user/mo Time Tracking only

Annual-commitment rate where published; monthly list rate otherwise. Sourced from vendor pricing pages, 2026-05. Plans and regions vary. Full cost calculator on the Odoo overview page.

Pricing

What Odoo Timesheets costs

One App Free
CA$0
forever
  • One app, unlimited users
  • Multi-company allowed
  • Odoo Online hosting
  • Dependent apps included free
If Odoo Timesheets is the only Odoo app you install
Most teams pick this
Standard
CA$35.20
/user/month, billed yearly
  • Every Odoo app included
  • Odoo Online hosting
  • Free 15-day trial
  • iOS + Android mobile app
Start free trial →
Charged monthly: CA$44/user. Yearly billing saves 20%.
Custom
CA$55
/user/month, billed yearly
  • Everything in Standard
  • Studio (no-code customizer)
  • Multi-company management
  • Hosting: Online, Odoo.sh, or on-premise
  • External API access
Choose this when you need custom layouts or multi-company management.
Calibre Implementation
Quote
phase-by-phase, in writing
  • Scoping, configuration, training
  • Data migration from your current tool
  • Named engineer through go-live and support
Book the call →
Free 45-minute scoping call. Quote in writing before any code ships.

Pricing source: Odoo's published Standard and Custom plans as of 2026-05. Calibre quotes in CAD; conversion from Odoo's local pricing in your region may vary.

Questions

Common questions about Odoo Timesheets

Is Odoo Timesheets free?
You can test Odoo Timesheets free on the Odoo 15-day trial. The base Odoo timesheet engine runs free on the Community edition: a consultant or contractor can log hours against a project and feed those hours into invoicing without paying for the software. The whole approval workflow (the Submit-for-approval action, the manager validation queue, the locked-once-validated state) lives in the Enterprise add-on, along with the polished grid view, the one-click timer, the email reminder schedule, and the polished mobile app. Enterprise is around CA$35.20 per user per month billed annually for the full Odoo suite. The pricing rule is one app free for unlimited users, forever, so if Timesheets is the only Odoo app you install you stay on the free tier no matter how many people log hours.
What's the difference between Odoo Timesheets in Community and Enterprise?
The hour-logging engine is the same. Projects, tasks, employees, hour entries, and the link to invoicing all work in the free Community edition. The pieces that turn raw entries into a controlled timesheet process are Enterprise: the Submit-for-approval action, the validated/locked state, the manager validation queue with green and yellow badges, the grid view (the week-at-a-glance entry screen), the one-click timer that drops elapsed time straight into the grid, the email reminder schedule, and the polished iOS and Android mobile app with offline mode. Most services teams move to Enterprise on day one because the approval flow and the grid are how a real consultant or developer wants to log hours.
Can we move our existing timesheets, projects, and employee setup into Odoo?
Yes. Odoo Timesheets accepts CSV and Excel imports for the project list, the task list, the employee list with their hourly rates, billable flags per project, and historical hour entries for the period you want preserved. Most timesheet tools (Harvest, Toggl, Clockify, FreshBooks, QuickBooks Time, ClickUp time tracking) export to that format. The work is rarely the upload itself. It is mapping your existing project codes, customer IDs, and billable flags to Odoo cleanly so the historical hours land against the right engagement. Calibre handles that mapping during the rollout and keeps your old timesheet tool live as a read-only reference for the first month so a PM can always check what was logged before the cutover.
Does Odoo Timesheets connect with invoicing and payroll?
Yes, both, out of the box. For time-and-materials projects, the validated billable hours roll into a draft customer invoice on the cadence you set (weekly, bi-weekly, monthly), with each line showing the task name, the person, the hours, and the rate. The customer reads a bill that matches what was actually worked on, not a lump sum the bookkeeper guessed at. For hourly staff, the validated hours feed the payroll cycle directly, with overtime, paid time off, and holiday hours rolled up per person. The payroll clerk pulls the pay run from the same numbers the PM already approved, so the books and the timesheet never argue.
Is there a mobile app for Odoo Timesheets?
Yes, the Odoo timesheet mobile app runs on iOS and Android. It covers the weekly grid, the one-click timer on any task, the project and task lookup, the manager approval queue (Enterprise), and an offline mode for spotty coverage (a job site, a basement, an underground parking lot) that holds entries locally and syncs the moment the signal is back. A field consultant logs hours from a coffee shop on the way home and the PM sees the hours land in the office without anyone chasing a paper sheet. The polished mobile app is part of the Enterprise tier; Community users get the responsive web version, which works on a phone but isn't as smooth for thumb taps.
Can we run a timer that survives a browser restart or a device switch?
Yes. Once you start a timer on a task in Odoo Timesheets, the timer state is held on the server, not in the browser tab. Close the tab, restart the laptop, or pick the task up on a phone two hours later, and the timer is still running with the elapsed time accurate to the second. Hit Stop on any device and the elapsed time drops into today's grid cell with the task name pre-filled. A developer who walks into a meeting does not lose the morning's work because they forgot to pause the timer.
Does Odoo Timesheets send reminders to people who forget to log hours?
Yes, on either a Weekly or Monthly cadence picked per company. The scheduled job compares each employee's logged hours to their expected working hours for the period and emails anyone falling short. A second job emails any manager who still has rows waiting on approval. Both reminders are turned on or off independently. Payroll night stops being a fire drill of the PM hand-chasing six people for missing hours, because the reminders already went out on schedule.

Working with Calibre

How long does a Calibre implementation typically take?
Single-module rollouts on an existing Odoo setup run 2-6 weeks depending on data migration scope. Greenfield Odoo with a multi-module rollout runs 4-16 weeks. Calibre commits to a written, phase-by-phase timeline after the free scoping call before any code is written.
How much does a Calibre implementation cost?
Cost depends on module scope, user count, custom work, and migration complexity. Calibre's posture is a written fixed-phase quote after the scoping call rather than an hourly engagement, so the cost is committed in writing before the first commit.
What happens to our data if we ever want to leave Odoo?
Everything exports. CSV, XML, or a full PostgreSQL database dump, yours on day one. Migrating off Odoo has been done before and it's not a one-way door.
Speak to an Implementation Specialist

Talk to Calibre about Odoo Timesheets.

Written, phase-by-phase quote before any code is written. Odoo Ready Partner, Calgary. In-house team, no offshore handoffs.

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What you get

  • Free 45-minute scoping call with an Odoo-certified engineer
  • Module-by-module fit/gap assessment
  • Written, phase-by-phase quote
  • Named engineer for implementation and support
  • Data-export commitment in writing